Our client is seeking a highly organized and detail-oriented Executive Secretary to support the administration of a statewide training mandate. This role requires strong communication skills and the ability to manage multiple tasks efficiently in a dynamic environment.

• Assist with the overall administration of the statewide training program by handling a high volume of phone calls and emails, responding to inquiries promptly and accurately.
• Manage and maintain a comprehensive training calendar, updating and distributing training-related communications, including reminders, new training opportunities, and ethics forum information.
• Monitor and compile monthly and quarterly training metrics for reporting purposes.
• Provide administrative support for training sessions, including creating and scheduling both online and in-person trainings, managing enrollments and class rosters, and maintaining WebEx attendance records.
• Handle course close-out responsibilities, including updating training data and issuing certificates of completion to unit and agency stakeholders.
• Maintain training records for over 300,000 state employees in COELIG’s Statewide Ethics Training Application, ensuring accurate database management, data entry, and troubleshooting assistance for external stakeholders.
• Support Training Associates and lobbying staff during live training sessions, utilizing technology and various video conferencing platforms such as SLMS, WebEx, Google Meet, and Teams.
• Update and distribute educational support materials on the COELIG website and the agency’s SharePoint site.
• Communicate clearly and professionally with agency staff, the public, and the state workforce, demonstrating patience and understanding.

Qualifications:

• Minimum of three years of experience in an administrative support role.
• Advanced knowledge of Microsoft Excel, including pivot tables, and the ability to analyze large datasets.
• Familiarity with ethics and lobbying laws is a plus.
• Strong organizational skills with a keen attention to detail.
• Experience with web-based training programs, desktop publishing, and video conferencing tools is recommended.
• A Bachelor’s degree and specific experience in training program administration, particularly in live instructor-led courses, is preferred.

Benefits:

• Health Insurance
• Sick Time
• 401k

Location:
540 Broadway, Albany, NY 12207

Duration: Initial estimated service dates are for 11/7/24-2/28/25 however services may be extended for up to a total of two years.
Apply by deadline: 11/5/2024
Shift Days/Times: M/F, 8:30-4:30

Pay Range: $24.00 - $29.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.