We are seeking a dedicated and professional individual to join our client's team as a Receptionist. The selected candidate will perform a diverse range of office tasks and functions to ensure the smooth running of our organization.

Key Responsibilities:

1. Administrative Support:

   • Copy, scan, and prepare correspondence.
   • Type documents from handwritten reports, charts, etc.
   • Correct and format draft documents using relevant computer software.
   • Proofread documents, ensuring they are free from grammatical and typographical errors.

2. Mail Handling:

   • Receive, review, and distribute incoming mail.
   • Ensure outgoing correspondence adheres to proper protocols.
   • Screen incoming mail for specific staff members.

3. Communication Management:

   • Answer and redirect telephone calls and inquiries.
   • Screen and attend to visitors, ensuring appropriate protocols are followed.
   • Manage the issuance of building passes and key distribution from the lockbox.

4. Document and Data Management:

   • Utilize various computer applications to draft documents, generate reports, and monitor data/processes.
   • Provide backup support as needed for data-related tasks.
   • Perform data entry tasks, including logging timesheet exceptions, managing maintenance work orders, overseeing the Cbord program for inventory, working with the Statewide Financial System (SFS), and other data entry as required.

5. Inventory Maintenance:

   • Oversee office supply inventory, ensuring items are sorted, organized, and replenished as necessary.

Requirements:

• Strong organizational skills.
• Proficient in computer software and applications.
• Ability to multitask in a fast-paced environment.

• Health Insurance
• Sick Time
• 401k