We are seeking a highly motivated and dependable Administrative Assistant to support our client. This is an excellent opportunity for an individual looking to contribute to a fast-paced, dynamic environment while assisting senior leadership in their administrative functions.

• Organize and maintain electronic and paper files.
• Perform scanning, photocopying, and data entry tasks.
• Answer, triage, and route incoming phone calls from the State Call Center.
• Process both incoming and outgoing USPS and internal Department of Health mail.
• Operate folding and mail processing machines.
• Enter and analyze data in BEMS computer systems, as well as other systems and databases.
• Format documents in Microsoft Word, Excel, and Access.
• Schedule meetings and manage directors' daily calendars, ensuring no conflicts and prioritizing meetings as necessary.
• Manage travel documents and input travel information into the SFS system.
• Monitor and manage communications deadlines, organizing materials for review.
• Run reports in various systems as required.
• Complete required state forms and assist with submitting paperwork.
• Provide administrative support for multiple projects within the Bureau.
• Periodically cover the front desk, greeting visitors and managing incoming and outgoing building mail.

Required Skills and Qualifications:

• Proficiency in Microsoft Office Suite (Word, Access, Outlook, Excel).
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently as well as part of a team.
• Experience working in electronic databases.
• Comfort in a fast-paced environment, handling senior leadership’s requests and priorities.
• Highly detail-oriented and dependable with a proactive, self-motivated approach.

Preferred Qualifications:

• Familiarity with the EMS system in New York State.
• Experience managing administrative responsibilities such as tracking systems, preparing reports, and handling communications.
• Knowledge of advanced reporting tools, such as Tableau or similar platforms, is a plus.

Benefits:

• Health Insurance
• Sick Time
• 401k

Location:
875 Central Avenue, Albany, NY
 

Duration: approximately 2 years
Apply by deadline: 2/20/2025
Shift Days/Times: M-F; 8am - 5pm

Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)
 

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.