Administrative Assistant (On-site)
Job Description
We are seeking an organized and detail-oriented Administrative Assistant to join our client's team. The ideal candidate will be well-versed in managing various administrative tasks across our units, with a strong emphasis on efficient processing, accurate data entry, and impeccable record management.
- Process orders for birth, death, marriage, and dissolution certificates.
- Produce records for different order types, including VitalChek orders and special requests.
- Manage database updates, ensuring all order comments and details are current.
- Prioritize and fulfill correction orders; key and verify all amended records.
- Efficiently handle incoming mail, categorizing and directing to the appropriate units.
- Enter registration details, process supplies orders, and maintain organized records.
- Key in data for marriage, birth, death, and dissolution certificates.
- Conduct record searches, verifying vital event records for stakeholders.
Qualifications:
- Familiarity with the Bureau of Vital Records is essential.
- A keen attention to detail.
- Ability to multitask and manage various data systems efficiently.
- Prior experience in working with vital records is a significant plus.
- Health Insurance
- Sick Time
- 401k
800 North Pearl Street, Menanda, NY 12204
Duration: approximately 2 years
Apply by deadline: 9/22/2023
Shift Days/Times: Monday-Friday, 8:30-4:45pm
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.
Meet Your Recruiter
![](https://cdn.haleymarketing.com/images/team-members/102771/thumbs/teammember_thumb_small2x_square-CED91774-B3F5-36C6-8391-0AA6E91929C6.jpg)
Princess Caparroso
Princess joined HEPCO’s recruiting team in June 2022 and has a year of experience in the recruiting industry. As a recruiter, Princess enjoys developing skills like communication, critical thinking, and organization skills to aid in her professional growth. Her hobbies include traveling, hiking, surfing, and free diving.
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