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Administrative Assistant III

Minneapolis, MN 55421

Posted: 02/27/2023 Industry: Aerospace/Defense Job Number: 23-00223

Job Description

HEPCO is looking for a highly motivated, team-oriented administrative professional to join our clients team in Minneapolis, MN.
  • Schedule meetings, conference rooms, and Zoom calls Coordinate events (e.g. program reviews, training, meetings), including ordering catering, preparing the event space, and being the local contact for visitors
  • Tracking action items to closure
  • Creating and distributing meeting minutes
  • Complete expense reporting and travel arrangements of on-site management team
  • Support new-hire orientation
  • Update team communications on SharePoint (calendar events, announcements)
  • Creating templates to increase department efficiency
  • Update database entries
  • Update and maintain Excel workbooks
  • Work closely with other departments in execution of assignments
  • Ordering requested office supplies
  • Support site safety and employee activity events (registration, distribution of material, etc.)
Skills Required:
  • Must be a highly organized individual.
  • Able to multi-task and prioritize the highest impact projects and execute well under pressure.
  • Proficient in MS Office Tools including intermediate experience in Excel, Word, and PowerPoint.
  • Detail oriented.
  • Ability to work collaboratively with other administrative staff.
Experience Required:
  • 2 to 4 years of administrative assistant experience
Education Required:
  • High School Diploma with 2+ years of relevant experience; or associate's or bachelor's degree in business or related field.
  • Health Insurance
  • 401k
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.

Meet Your Recruiter

Shandi Quillao

Joining HEPCO in July 2022, Shandi enjoys her role as a recruiter, where she can learn more about the candidate and develop a good rapport with them during the pre-screening period. During this process, she appreciates the chance to learn more about the particulars of various jobs her candidates are qualified for. In addition, Shandi enjoys cooking her favorite meals and trying out new recipes in her free time.  

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