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Administrative Assistant

Hauppauge, NY 11788

Posted: 11/22/2022 Industry: Office Professionals Job Number: 18186971

Job Description

We are looking for a responsible administrative assistant to perform a variety of administrative and clerical tasks.

  • Open, sort, and review litigation mail; separate general litigation mail from mortgage foreclosure mail.
  • Upload the mail and other documentation into NYMatters and forward to the assigned staff.
  • Return all mortgage foreclosure mail to the plaintiff in those cases where the county district attorneys should be named as a party instead of the AG's office.
  • Prepare letters to various courts, including letters to Supreme Court in response to notices of mandatory court appearances in mortgage foreclosure cases.
  • Calendar court dates, motion return dates, and other deadlines regarding litigation files.
  • Answer questions from the general public, court personnel, and regional staff.
  • Make travel arrangements and prepare travel vouchers for the attorneys.
  • Gather information for the monthly reports, which tracks pending cases, including surplus money collected.
  • Uses various information technology applications such as email, database, spreadsheets, and word processing applications.
  • Electronically file court documents.
  • Answer telephone/e-mails from client agencies, respond to questions concerning policy or procedures; refer calls/e-mails to appropriate staff member.
  • Perform other duties as assigned.

Qualifications Requirements:

  • Strong communication skills
  • Must be proficient in Microsoft Word and Microsoft Excel
  • Excellent organizational and multi-tasking skills
  • Understand processes and be good at prioritizing and multi-tasking
  • Detail oriented, a quick learner and hard worker
  • Experience working in an office/business setting


  • Health Insurance
  • Sick Time
  • 401k

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.

Meet Your Recruiter

Princess Caparroso

Princess joined HEPCO’s recruiting team in June 2022 and has a year of experience in the recruiting industry. As a recruiter, Princess enjoys developing skills like communication, critical thinking, and organization skills to aid in her professional growth. Her hobbies include traveling, hiking, surfing, and free diving.  

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