Administrative Assistant (On-site)
Job Description
Position Summary
The ideal candidate will possess strong administrative skills and knowledge of Microsoft Office, particularly Word and Excel. Experience with tracking systems and databases used in healthcare regulation is preferred.
- Complete mandatory federal reports and data entry for CMS compliance
- Maintain physical and electronic files in accordance with federal and state guidelines
- Enter survey data into the Aspen Central Office system
- Draft provider correspondence and track survey status
- Process FOIL requests and manage document distribution
- Manage incoming and outgoing mail, faxes, and scanned documents
- Organize and maintain survey documentation
- Prepare electronic and paper-based survey materials
- Generate reports for CON projects and maintain databases
- Track survey activities and ensure logs are current
- Maintain office supply inventory
- Provide reception desk coverage and support
- Conduct outreach to providers and report findings as requested
- Proficiency in Microsoft Office, especially Word and Excel
- Experience with data entry and file management
- Ability to work independently and with a team
- Strong attention to detail and organizational skills
- Familiarity with the ASPEN System, Health Commerce System (HCS), NYSECON, HFIS, and E-POC
- Prior experience with healthcare facility surveillance and complaint processes
- Experience with the NYSDOH MARO Nursing Home Program
Benefits:
- Health Insurance
- Sick Time
- 401k
Location: 145 Huguenot Street, 6th Floor New Rochelle, NY 10801
Duration: approximately 2 years
Apply by deadline: 6/30/2025
Shift Days/Times: M-F typical hours 9am - 5pm
Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.
Meet Your Recruiter
Joyce Austria
Joining HEPCO in March 2021, Joyce has four years of experience in IT, engineering, healthcare, manufacturing and life sciences recruiting. Joyce’s favorite part about her job is helping people land their dream jobs and hearing about their first day on the job. Joyce dreams about living by the ocean and meeting new people through her travels.