• Creating, scanning, and maintaining both electronic and paper files.
• Adapting to the changing priority of assignments and juggling multiple duties such as filing, scanning, and updating files on the network and in paper format.
• Handling incoming phone calls, assisting callers with inquiries or those looking to file complaints.
• Serving as the office gatekeeper by greeting visitors, ensuring confidentiality, and permitting only individuals with appointments to enter the premises.
• Executing general receptionist duties.
• Managing both physical and electronic mail, which includes logging mail accurately, distribution, drafting acknowledgment letters, and preparing priority and certified mail/return receipt, as well as UPS packages.
• Collaborating with attorneys, investigators, and other staff on matters related to judicial ethics, including the preparation of legal documents.
• Emphasizing confidentiality and consistently exercising discretion in all tasks.

Required Skills:

• A steadfast commitment to integrity, honesty, and discretion.
• A patient and calm demeanor, especially when dealing with the public both in-person and over the phone.
• Proficiency in Microsoft Word, Excel, Access, PowerPoint, and Adobe Acrobat Professional.
• Familiarity with Zoom, Microsoft Outlook/Calendar, Teams, and OneDrive.
• Rapid and accurate typing and document formatting abilities.
• Proficient in manipulating and merging scanned documents.
• A comprehensive understanding of internal office document networks.
• Familiarity with virtual private networks (VPN).

Benefits:

• Health Insurance
• Sick Time
• 401k

Location:
400 Andrews St., Rochester, NY 14604

Duration: approximately 1 year
Apply by deadline: 09/25/2023
Shift Days/Times: M-F 08:30 - 05:00

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.