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Shipping Administrator (On-site)

Greenlawn, NY 11740

Posted: 02/05/2025 Industry: Aerospace/Defense Job Number: 25-00889

Job Description

We are seeking an organized and detail-oriented Administrator to join our client's team. This role will focus on managing and preparing shipping documentation for both contractual and non-contractual products in accordance with government, customer, and commercial standards. Key responsibilities include providing daily administrative support within the shipping department, ensuring compliance with Export and ITAR requirements for international shipments, and interacting with internal government officials.

  • Prepare and manage all required shipping documentation, including Government Bills of Lading, air bills, and bar code labels.
  • Ensure all shipping documentation adheres to government, customer, and commercial standards.
  • Provide administrative support for daily shipping activities, ensuring the timely processing of company documents and maintaining accurate shipping records and files.
  • Interface with in-house government officials and communicate effectively with various levels of management.
  • Ensure compliance with Export and ITAR requirements for all international shipments.
  • Manage monthly audit documents and maintain accurate files as required.
  • Adhere to FARS and DFARS regulations.

Skills Required:

  • Minimum 1-2 years of working experience in Transportation, Shipping, Manufacturing, or an equivalent field.
  • Must have prior government domestic and international shipping experience.
  • Proficiency in Microsoft Excel, Word, and PowerPoint.
  • Ability to comprehend and understand contracts.
  • Excellent problem-solving abilities, with the capability to multi-task and work efficiently under pressure.
  • Attention to detail is critical.
  • Ability to obtain a Secret government clearance.

Skills Preferred:

  • Experience in shipping/transportation compliance.
  • Familiarity with government regulations, specifically FARS and DFARS.

Benefits:

  • Health Insurance
  • 401k

 

Pay Range: $30.00 - $33.00 per hour (Depending on experience and qualifications)

 

 

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.

Meet Your Recruiter

Tom Lee
Senior Vice President of Recruiting and IT Operations

Mr. Lee has over 25 years of experience in the service and retail industries with extensive backgrounds in management, sales, recruiting and training. He is currently a senior member of our recruiting staff serving multiple industries, with a specific focus on personnel with engineering backgrounds. He joined HEPCO in 1992.

As a recruiter he enjoys interacting with people from all walks of life and that every day is different. Outside of the office, Tom is an avid golfer and is skilled at repairing his golf clubs.  

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About Greenlawn, NY

Discover exciting job opportunities in and around Greenlawn, New York, and take the next step in your career journey today! Nestled in the heart of Long Island, Greenlawn offers a perfect blend of suburban charm and urban convenience. With its close proximity to stunning beaches like Sunken Meadow State Park and vibrant cultural attractions such as the Heckscher Museum of Art in nearby Huntington, residents here enjoy a high quality of life. The area boasts a diverse dining scene with local favorites like Besito Mexican Restaurant and Sangria 71. Explore job openings in this thriving community and experience firsthand why Greenlawn is the ideal place to grow both personally and professionally.