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Auditing Clerk (On-site)

Highland, NY 12518

Posted: 02/05/2024 Industry: Office Professionals Job Number: 24-00101

Job Description

We are currently seeking a detail-oriented and organized Auditing Clerk to support our client in efficiently managing various tasks related to personnel records and payroll. As an Auditing Clerk, you will play a crucial role in ensuring accuracy and compliance in record-keeping and administrative processes.


  1. Scanning and Electronic Filing:

    • Scan and organize personnel files.
    • Electronically file documents to on-base systems.
    • Manage the shredding process for outdated documents.
  2. Employee Accruals and Anniversary Tracking:
    • Monitor and update employee accruals.
    • Track and update the employee anniversary list.
  3. New Hires:
    • Schedule interviews, fingerprints, physicals, and orientations for new hires.
    • Organize and run the orientation and onboarding process.
  4. Employee Communication:
    • Draft and send employee-related letters (hiring, health care, etc.).
  5. Benefits Management:
    • Manage retiree/PT dental and vision payments.
    • Handle retiree/PT dental and vision rate increases, annual letters, and remittance slips.
  6. Workplace Scheduling and COVID-19 Tracking:
    • Assist with workplace scheduling.
    • Track active COVID-19 cases and quarantine measures.
  7. Payroll Processing:
    • Process bi-weekly payroll accurately and on time.
    • Prepare and send bi-weekly payroll reports on a monthly basis.
    • Process deferred comp reports.
  8. Financial Record Keeping:
    • Create payroll authorization labels for executive approval.
    • Prepare and reconcile monthly bank statements (Revenue Fund, Flex, Payroll, A/P).
  9. Document Management:
    • Upload GL payroll files and bi-weekly accrual reports to the GTM drive.
    • Scan and file yearly ACA 1094/1095C forms, training acknowledgment forms, and emergency contact updates to on-base.
  10. Tax and Compliance:
    • Assist in quarterly tax reconciliation.
    • Review W-2s and process yearly payouts.
    • Handle retirement enrollment processes.
  11. Benefits Enrollment:
    • Process health benefits enrollment, changes, and terminations.


  • Proven experience as an Auditing Clerk or in a similar role.
  • Knowledge of payroll processing and benefits administration.
  • Familiarity with relevant software and systems.
  • Strong organizational and multitasking skills.
  • Health Insurance
  • Sick Time
  • 401k
NYS Bridge Authority, Route 44/55: Mid-Hudson Bridge, Highland, NY 12518 (P.O. Box 1010, Highland, NY 12528)

Duration: approximately 9 months
Apply by deadline: 02/28/2024
Shift Days/Times: M-F; 8a to 4p
Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.


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Vladmir Balatbat

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