• Creating, scanning, and maintaining both electronic and paper files.
• Adapting to frequently changing priorities and managing multiple tasks simultaneously, such as filing, scanning, and updating network and paper files.
• Fielding phone calls, assisting callers, especially those wishing to file complaints.
• Serving as the office's primary gatekeeper: greeting visitors upon arrival, ensuring the confidentiality of our operations, and allowing only scheduled appointments to enter.
• Conducting general receptionist tasks.
• Overseeing the receipt and dispatch of physical and electronic mail. This encompasses logging mail accurately, distributing mail, crafting acknowledgment letters, and preparing priority mail, certified mail/return receipt, as well as UPS packages.
• Collaborating with attorneys, investigators, and other office personnel on matters tied to judicial ethics. This includes drafting and preparing legal documents.
• Upholding the utmost confidentiality and consistently demonstrating discretion in all roles and responsibilities.

Required Skills:

• Unwavering commitment to integrity, honesty, and discretion.
• Demonstrated patience and calm demeanor, particularly when interacting with the public both face-to-face and via telephone.
• Mastery in Microsoft Word, Excel, Access, PowerPoint, and Adobe Acrobat Professional.
• Familiarity with tools such as Zoom, Microsoft Outlook/Calendar, Teams, and OneDrive.
• Swift, precise typing abilities, along with adept document formatting skills.
• Skill in manipulating and merging scanned documents.
• A clear understanding of internal office document networks.
• Familiarity with virtual private networks (VPN).

Benefits:

• Health Insurance
• Sick Time
• 401k

Location:
400 Andrews St., Rochester, NY 14604

Duration: approximately 1 year
Apply by deadline: 09/25/2023
Shift Days/Times: M - F, 08:30 - 05:00

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.