Receptionist (On-site)
Job Description
Our client is seeking a Receptionist to provide administrative and front desk support in a professional office environment. This role is essential to maintaining organized operations and ensuring timely processing of documentation and vendor payments. The ideal candidate is dependable, detail oriented, and able to manage multiple responsibilities efficiently.
- Handling physical folders, including lifting and placing files in cabinets
- Maintaining organized filing systems, both physical and electronic
- Data entry and updating records
- Updating and managing daily and weekly payment logs and spreadsheets
- Emailing, scanning, and faxing documents
- Providing reception desk coverage, including answering and transferring incoming calls
- Processing incoming and outgoing mail
- Processing vendor payments for the District Office
- Corresponding with vendors and responding to payment related inquiries
Position Requirements
- Proficiency in Microsoft Outlook, Teams, Word, and Excel
- Experience using Zoom, Microsoft Teams, and other platforms to support virtual services
- Ability to manage multiple tasks and competing priorities
- Strong time management skills with the ability to meet required deadlines
- Ability to monitor vendor accounts and process payments or cancellations in a timely manner
- Ability to learn computer programs specific to ACCES-VR
- Professional and reliable work ethic
Benefits:
- Health Insurance
- Sick Time
- 401k
Location: 333 E. Washington Street, Syracuse, New York 13202
Duration: approximately 6 months
Apply by deadline: 3/9/2026
Shift Days/Times: 9:00AM-5:00PM Monday-Friday
Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.
Meet Your Recruiter
Joyce Austria
Joining HEPCO in March 2021, Joyce has four years of experience in IT, engineering, healthcare, manufacturing and life sciences recruiting. Joyce’s favorite part about her job is helping people land their dream jobs and hearing about their first day on the job. Joyce dreams about living by the ocean and meeting new people through her travels.