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Subcontracts Closeout Administrator (On-site)

Hudson, NH 03051

Posted: 03/11/2024 Industry: Aerospace/Defense Job Number: 24-00229

Job Description

We are seeking a motivated and detail-oriented individual to join our client's team as a Subcontracts Closeout Administrator. In this role, you'll play a crucial part in our procurement operations, working under the guidance of our experienced Purchasing Supervisor/Manager. If you thrive in a fast-paced environment, enjoy problem-solving, and have excellent communication skills, we want to hear from you!

  • Complete subcontract closeout documentation with precision and efficiency.
  • Utilize the Oracle system to conduct thorough analyses and ensure all actions are accurately recorded.
  • Engage with suppliers via phone and email to finalize invoices and obtain necessary forms.
  • Conduct meticulous desk audits to reconcile payments and invoices, ensuring accuracy.
  • Collaborate with internal departments to gather essential information for subcontract closeout documentation.
  • Compile various routine subcontract correspondence/documents and prepare reports for management review.
  • Verify document compliance with company policies and procedures, handling confidential information with discretion.
  • Support proposal/program activities and assist in preparing subcontract status presentations.
  • Coordinate departmental training and travel requirements, assisting subcontract personnel with procurement systems and tools.

Skills Required:

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to navigate computer systems.
  • Organized with a keen attention to detail and the ability to work independently.
  • Basic understanding of accounting principles.

Education Required:

  • High school diploma.


  • Health Insurance
  • 401k

By clicking apply, you are opting in to receiving text/SMS communication with one of our recruiters.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.

Meet Your Recruiter

Tom Lee
Vice President – Recruiting and IT Operations

Mr. Lee has over 25 years of experience in the service and retail industries with extensive backgrounds in management, sales, recruiting and training. He is currently a senior member of our recruiting staff serving multiple industries, with a specific focus on personnel with engineering backgrounds. He joined HEPCO in 1992.

As a recruiter he enjoys interacting with people from all walks of life and that every day is different. Outside of the office, Tom is an avid golfer and is skilled at repairing his golf clubs.  

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About Hudson, NH

Ready to take the next step in your career? Explore our job opportunities around Hudson, New Hampshire, and discover all this charming New England town has to offer. Nestled in the heart of the Merrimack Valley, Hudson boasts a rich history, picturesque landscapes, and a thriving job market. From the bustling culinary scene featuring local favorites like Benson’s Bakery to outdoor adventures at Benson Park, there's something for everyone here. With easy access to cultural venues like the Nashua Symphony Orchestra and the Palace Theatre, as well as proximity to professional sports teams like the Manchester Monarchs, Hudson is a vibrant place to work and play. Join us in Hudson and unlock your full potential in this dynamic and welcoming community.